Draft Constitution



Suitable for small charities with an annual income under £5,000 that don’t own a building or employ people and do not intend to register with the Charity Commission.



1 NAME The charity’s name is Dereham Town Pastors.




To serve Jesus Christ in service to the public in Dereham, Norfolk and surrounding districts, particularly but not exclusively by means of caring, listening and helping people on the streets and at various venues day or night and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity.




The charity shall be managed by a Management Committee of not less than 3 members who are appointed at the Annual General Meeting (AGM) of the charity.


The officers of the Management Committee shall be the Chairperson, Treasurer and Secretary/Administrator.




In order to carry out the charitable purposes, the Management Committee has the power to:


(1) raise funds, receive grants and donations

(2) open bank accounts

(3) apply funds to carry out the work of the charity

(4) take out insurance

(5) co-operate with and support other charities with similar purposes

(6) do anything which is lawful and necessary to achieve the purposes




The charity shall have a membership. People who support the work of the charity and are aged 18 or over, can apply to the Management Committee to become a member. Once accepted by the Management Committee, membership lasts for 3 years and may be renewed. The Management Committee will keep an up-to-date membership list.


The Management Committee may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the Management Committee before the decision is made and can be accompanied by a friend.




(1) The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM.

(2) There must be at least 5 members present at the AGM.

(3) Every member has one vote.

(4) The Management Committee shall present the annual report and accounts.

(5) Any member may stand for election to the Management Committee

(6) Members shall elect between 3 and 10 Management Committee members to serve for the next year. They will retire at the next AGM but may stand for re-election.



(1) The Management Committee must hold at least 3 meetings each year. At the first meeting after the AGM a chairperson, treasurer and secretary will be elected. Management Committee members may act by majority decision.


(2) At least 3 Management Committee members must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.


(3) If Management Committee members have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.


(4) During the year, the Management Committee may appoint up to 2 additional members. They will stand down at the next AGM.


(5) The Management Committee may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.




(1) Money and property must only be used for the charity’s purposes.


(2) The Management Committee must keep accounts. The most recent annual accounts can be seen by anybody on request.


(3) Management Committee members cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.


(4) Money must be held in the charity’s bank account. All cheques must be signed by The Treasurer and one other of two nominated members of the Management Committee.




If the Management Committee members consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. The Management Committee must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.


(1) Winding up - any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.


(2) Changes to the Constitution - can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity.


(3) General Meeting - called on written request from a majority of members.


(4) The Management Committee may also call a General Meeting to consult the membership